Pioneer Heights Section 1 POA Board of Directors Meeting
January 13, 2014 at 5:00 PM in the Cambridge Offices, 2509 Valley Ave. Winchester, VA
I.) Call to Order
1.) 5:00PM by Charlie Pinkham
ll.) Roll Call
1.) Charlie Pinkham, Bill Austin , Kara Lewis, Laura Mead , and Joe Clotzrnan
III.) Treasurer’s Report
1.) Financials for the 2013 calendar year were reviewed and accepted as presented.
IV.) Old Business
Rules and Regulations – The process of establishing Rules and Regulations for the use by the BOD in managing their responsibilities was completed, approved by the BOD, and delivered to each property owner in Section 1. The effective date for the implementation of the Rules and Regulations was October 28, 2013.
ARC Guidelines – Draft provided by Charlie was reviewed. Charlie will add Charter, etc., as already exists and all will review, make comments and suggested changes, to arrive at a final draft to be approved. Joe will locate a copy of the ARC Application Form or create a new one.
V.) New Business
Election of Officers for 2014
1.) President, vice president and secretary/treasurer are required
2.) Architectural Review Committee — not required by by-laws
3.) Charlie Pinkham was nominated to continue as President, and Laura Mead to continue as Vice President, and there were no volunteers for Secretary/Treasurer.
Sign Area Update
It was explained that Section 2 needs to be a party to the formation of a new Entry Area Agreement between the owners of Lot 159 and the two Pioneer Heights POA’s. All agreed and Joe will make the necessary contacts with the Section 2 BOD.
Lawn Care Approval
Joe reported there have been “Zero” complaints about the mowing at the Park. The BOD approved a renewal contract and Joe will take care of that.
Park Improvements — Joe will get bids to install boarder around the play equipment with mulching as required. He will also check on getting a new BB backboard and post as needed.
VI.) Other Business
Newsletter Status
1.) It will contain info on actions taken since the last newsletter, which was for Jan/Feb 2013.
2.) It will also contain information about changes to our website and a call for volunteers for the BOD, shortly to be down to three members.
VIII.) Adjournment
7:00 motion by Kara, seconded by Charlie to adjourn; all present voted to adjourn.
